Electronic Key Management System

Secure. Auditable. Efficient.

Location Solutions’ Electronic Key Management System is a secure, intelligent, and fully automated solution designed to manage, control, and monitor physical keys across fleets, facilities, and multi-user environments. The system ensures that only authorized users can access specific keys while maintaining complete transparency through real-time monitoring and automated audit logs. By replacing manual key handling and paper-based registers, it significantly reduces the risk of key loss, misuse, and unauthorized access.

Designed for modern operational environments, the solution supports continuous 24/7 operation with centralized administration and real-time visibility. It strengthens asset protection, improves personnel accountability, and enables organizations to maintain strict control over key access while increasing operational efficiency.

The system supports flexible configurations starting from 20 or 30 physical keys and scalable to manage a significantly larger number of keys, allowing organizations to control and monitor multiple assets from a single centralized unit.

To ensure maximum security and accountability, the system offers advanced identity authentication options, including fingerprint verification, facial recognition, smart card access, and password-based login. This combination of robust physical security and intelligent access control ensures reliable, scalable, and secure key supervision at all times.

How the System Works

The Keybox Management System ensures controlled access and complete user accountability by allowing only authorized personnel to retrieve keys. Every key transaction is automatically recorded, capturing who accessed the key, the exact time it was taken, and when it was returned. This creates full traceability, strengthens responsibility, and eliminates manual record-keeping.

Designed for demanding environments, the system offers high capacity and industrial-grade durability. It securely supports multiple physical keys and is housed in rugged steel construction to ensure long-term reliability. Depending on security requirements, the cabinet is available with either windowed or solid door options, making it suitable for a wide range of operational settings.

The system features a smart, user-friendly interface with a touchscreen terminal that enables fast and intuitive operation. Multiple authentication methods are supported, including PIN or password login, smart card access, fingerprint verification, and facial recognition. LED indicators clearly show which key slots are available or in use, reducing confusion and improving user efficiency.

For enhanced protection, built-in physical security mechanisms ensure keys remain fully controlled at all times. Locking key receptor strips prevent keys from being removed by anyone other than the assigned and authenticated user, effectively eliminating misuse, loss, or unauthorized access.

With real-time tracking and audit visibility, administrators gain instant insight into key usage across the organization. The system clearly displays which keys are currently out, who has taken them, and when they are expected to be returned. This real-time monitoring removes guesswork, improves compliance, and provides a complete digital audit trail for stronger operational control.

Integrated with Fleet Tracking & Management System

The Electronic Key Management System is fully integrated with our fleet tracking and fleet management platform, enabling organizations to manage vehicle keys, vehicle usage, and driver activity from a single unified system.

This integration links key access events with real-time vehicle data, providing complete visibility into who accessed a vehicle, when it was used, and how it was operated. By combining secure key control with GPS fleet tracking, organizations can enhance accountability, improve operational efficiency, and strengthen fleet security.

Key Features: